Join the GFS Team

OPEN POSITIONS

Scroll to the bottom to upload a resume and cover letter

About Us

GFS Events provides growth and fundraising solutions to nonprofits. We are an award-winning special events and development consulting firm that provides fundraising and special event expertise to nonprofits across the country. GFS Events is looking for a dynamic and experienced person to assist with our fundraising events throughout the year. This is a full-time employment opportunity with an average of 40 hours per week, averaging more during event season. Events will be on weekdays and weekends.
While our team is small, we are mighty and we have a lot of fun!

General Overview

GFS Events seeks an Assistant Fundraising & Event Producer to join our team. This role will focus on event support, document preparation, note-taking, social media, and event execution. Our dynamic, team-based approach supports a fast-paced work environment that requires attention to detail, flexibility, and ability to problem-solve on the go. Excellent interpersonal, writing and communication skills are mandatory to succeed in this role. You will work with multiple clients on tight deadlines and must manage competing priorities.

Main Responsibilities

Assist in multiple events throughout the year including but not limited to: auctions, galas, benefit lunches, golf tournaments and/or Walks/Runs/Rides
Assist in organizing committee meetings, helping to coordinate live and silent auctions, supervising/training volunteers, and varied delegated assignments that ensure the success of events
Assist in preparing events documents including but not limited to; agendas, proposals, budgets, and vendor quotes
Assist with GFS Events’ social media presence across all platforms
Assist as needed for each nonprofit event
Take accurate and detailed notes during meetings
Coordinate and connect with venues, vendors and caterers
Coordination/creation of marketing materials and office supplies
Other duties as assigned

Requirements

Bachelor’s degree or equivalent combination of education and work experience
Comfortable with learning new technology and platforms
Commitment to nonprofit organizations
Demonstrated ability to problem-solve and work as part of a fast-paced team
Strong writing and editing skills
Strong interpersonal skills and verbal communication skills
Exceptional organizational skills
Ability to meet deadlines
Attention to detail
Proficient in Google Suite, Word, Excel, PowerPoint, email and database management
Ability to self-motivate, self-direct, and manage multiple projects simultaneously
Ability to stay calm, patient and focused during busy events and while working with stressed clients
A strong self-starter and team-oriented
Able to communicate well via Zoom, conference calls and email
Willing and able to travel periodically to meetings and events
Comfortable working in a fast-paced office environment
Must be willing to work flexible hours, including weekends and evenings (for events)
Full time access to a reliable car with space to transport items if needed

Environmental and Working Conditions

This is a fully in-person job located in our office in Fall City, WA. Work requires the use of personal mobile computers and standard office equipment to prepare, send and retrieve files and other documents.
This is a full-time position with an average of 40 hours per week depending on the scale of events throughout the year. Days and hours of work may vary and/or change depending on business needs and weekend events. Weekend hours are required.

Physical Demands

This is a salaried position, commensurate with experience | Salary range of $42,000 – $50,000 | Ten PTO Days a Year

Pay and Benefits

May be required to sit or stand for periods of one to five hours at a time. Ability to perform complex mental functions and concurrently manage multiple deadlines and projects. Must be able to lift up to 40 pounds.

Job Type: Full-time
Pay: $42,000.00 - $50,000.00 per year
Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off

Schedule:

Monday to Friday
Weekends as needed

Work Location: In person

This position will be open until filled.

About Us

GFS Events is an award-winning special events and development consulting firm that provides fundraising and special event expertise to nonprofits across the country.
We primarily produce auctions, galas, luncheons, golf tournaments and community events.
We are looking for part-time and weekend event support for our events. Days and hours of work may vary and/or change depending upon business needs and weekend events. Will likely range from 5-20 hours a month in our busiest seasons which are Feb-June and September-November. Hours are generally between 4 p.m. -9 p.m. on event days.

Main Responsibilities

Provide software support for the registration/check-in/check-out desk at galas, luncheons and other special events.
Manage registration for all attendees at the event.
Onsite data entry.
Other event tasks as needed such as assisting vendors, setting up auction items, and working with volunteers.

Must Haves

Comfortable with learning new technology and platforms.
Flexibility of hours.
Weekend hours are required, locations can vary, average client is in the greater Seattle area.
Familiarity of Greater Giving, Auctria, or similar fundraising platforms preferred but not required.
Must have a reliable vehicle.