Join the GFS Team

OPEN POSITIONS

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Fundraising & Special Events Coordinator

Overview

Do you love supporting the mission of nonprofits in the community? Do you thrive in a fast-paced, ever-adapting environment? Do you enjoy juggling logistics, working with passionate people and creating memorable experiences? If so, we want to hear from you!

GFS is looking for a new team member to focus on special event assistance, note-taking, document preparation, social media, and event strategy. Our dynamic team-based approach is designed to support a fast-paced work environment that requires attention to detail, flexibility, and the ability to problem-solve on the go. The Coordinator will provide administrative and event support for the GFS team and work with multiple clients. The duties of this role will evolve with the needs of current clients.

Applicant must be independent and self-motivated with experience or interest in event management and nonprofits. Superior writing, grammar, and editing skills are mandatory. GFS’s customized approach is tailored to each client so responsibilities will vary, usually including some combination of assisting Event Producers, planning, management and execution of special events, and reaching established fundraising goals through corporate sponsorship, table captain management, auction item procurement, and other avenues.

Applicant must demonstrate a willingness to work in multiple locations, often at the offices of multiple clients and remotely. Excellent presentation, oral and written skills are required. Computer proficiency in Word, Excel, PowerPoint, Google Workspace, and Outlook are necessary. Applicant must be comfortable learning internal donor databases as needed.

In addition to the client-facing work described above, the Coordinator will participate actively and regularly in GFS’s internal meetings and events.

About Us

GFS Events provides growth and fundraising solutions to nonprofits. We are an award-winning special events and development consulting firm that provides fundraising and special event expertise to nonprofits across the country. GFS Events is looking for a dynamic and experienced person to assist with our fundraising events throughout the year. This is a full-time employment opportunity with an average of 40 hours per week, averaging more during event season. Events will be on weekdays and weekends.While our team is small, we are mighty and we have a lot of fun!

Main Responsibilities

Assist in multiple events throughout the year including but not limited to: auctions, galas, benefit lunches, golf tournaments and/or Walks/Runs/Rides
Assist in organizing committee meetings, helping to coordinate live and silent auctions, supervising/training volunteers, and varied delegated assignments that ensure the success of events
Assist in preparing, monitoring and analyzing events documents including but not limited to; proposals, revenue and expense budgets, on boarding documents, and vendor quotes
Assist with GFS Events’ social media presence across all platforms
Assist as needed during events and help to manage volunteers during the events
Communicate, both in writing and verbally, with people at all levels of an organization
Take accurate and detailed notes during meetings
Make calls and communicate with businesses and organizations to solicit sponsorships, table captains or procure items for events
Coordinate and connect with venues, vendors and caterers
Coordination/creation of marketing materials and office supplies
Assist with general office organization
Other duties as assigned

Requirements

Bachelor’s degree or equivalent combination of education and work experience
Minimum of 1-2 years within the event industry
Comfortable with learning new technology and platforms
Commitment to nonprofit organizations
Demonstrated ability to problem-solve and work as part of a fast-paced team
Strong writing and editing skills
Strong interpersonal skills and verbal communication skills
Exceptional organizational skills
Ability to meet deadlines
Attention to detail
Proficient in Google Workspace, Outlook, Word, Excel, PowerPoint, email and database management
Ability to self-motivate, self-direct, and manage multiple projects simultaneously
Ability to stay calm, patient and focused during busy events and while working with stressed clients
A strong self-starter and team-oriented
Able to communicate well via Zoom, conference calls and email
Willing and able to travel periodically to meetings and events
Comfortable working in a fast-paced office environment
Must be willing to work flexible hours, including weekends and evenings (for events)
Experience with donor-management software and/or working event software preferred
Full time access to a reliable car with space to transport items if needed

Environmental & Working Conditions

Our team comes into the office full-time. Our office is located in Fall City, Washington. The majority of work will be conducted in an office setting; however, blocks of time will be away from the office at various off-site meetings and respective event locations in Seattle, Bellevue, or other client locations. Work requires the use of personal mobile computers and standard office equipment to prepare, send and retrieve files and other documents.

This is a full-time position with an average of 40 hours per week depending on the scale of events throughout the year. Days and hours of work may vary and/or change depending on business needs and weekend events. Weekend hours are required.

Physical Demands

May be required to sit or stand for periods of one to five hours at a time. Ability to perform complex mental functions and concurrently manage multiple deadlines and projects. Must be able to lift up to 40 pounds.